PRIVACY & COOKIES POLICY

1. Who we are

This website (the “Site”) is operated by IQ Sports S.A. (“we”, “us”, “our”), the organiser of the TT Cycling Series. We are committed to protecting your personal data and respecting your privacy in accordance with the EU General Data Protection Regulation (GDPR) and applicable Greek law.

If you have any questions about this Policy or how we handle your data, contact us at ttcyclingseries@feelosophy.gr.

2. What information we collect

We may collect and process the following categories of personal data:

• Registration data: name, email address, phone number, date of birth, gender, emergency contact, and any details required to participate in the event.
• Contact & form data: information you submit through our contact, partner, volunteer or newsletter forms (such as name, email, company and message).
• Payment-related data: where applicable, information needed to process your entry. Card details are handled directly by our payment provider and are not stored on our servers.
• Technical data: IP address, browser type, device information, and usage data collected automatically through cookies and similar technologies (see our Cookies Policy below).

3. How we use your information

We use your personal data to:

• process your registration and manage your participation in the event;
• communicate with you about the event, your entry, schedules and important updates;
• respond to your enquiries and form submissions;
• send you newsletters and marketing communications, where you have consented;
• ensure safety, timing and results management during the event;
• improve and secure our Site;
• comply with our legal obligations.

4. Legal basis for processing

We process your data on the following legal bases: performance of a contract (to manage your participation), consent (for newsletters and certain cookies), legitimate interests (to operate and improve our Site and event), and legal obligation (where required by law). You may withdraw your consent at any time.

5. Sharing your information

We may share your data with trusted third parties only as necessary, including: timing and results providers, payment processors, IT and hosting providers, and official event partners (such as accommodation or bike-service partners) where you choose to use their services. We require all processors to protect your data and to use it only for the purposes we specify. We do not sell your personal data.

6. Data retention

We keep your personal data only for as long as necessary to fulfil the purposes described above, including any legal, accounting or reporting requirements. Registration and results data may be retained for archival and historical event purposes.

7. Your rights

Under the GDPR, you have the right to: access your data; request correction or erasure; restrict or object to processing; data portability; and withdraw consent at any time. To exercise these rights, contact us at ttcyclingseries@feelosophy.gr. You also have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA / Αρχή Προστασίας Δεδομένων Προσωπικού Χαρακτήρα) at www.dpa.gr.

8. Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. However, no method of transmission over the internet is completely secure.

9. International transfers

Your data is primarily processed within the European Economic Area (EEA). Where data is transferred outside the EEA, we ensure appropriate safeguards are in place in accordance with the GDPR.

10. Children

Our Site and event are not directed to children under the age of 16 without parental or guardian consent. Where participation involves minors, registration must be completed by a parent or legal guardian.

11. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

12. Contact

For any privacy-related questions or requests, please contact:
IQ Sports S.A. — ttcyclingseries@feelosophy.gr

Cookies Policy

1. What are cookies?

Cookies are small text files placed on your device when you visit a website. They help the site function, remember your preferences, and provide information to the site owners. We also use similar technologies such as pixels and local storage.

2. Types of cookies we use

• Strictly necessary cookies — required for the Site to function (e.g. security, navigation, form submission). These cannot be switched off.
• Functional cookies — remember your preferences and choices to improve your experience.
• Analytics cookies — help us understand how visitors use the Site so we can improve it (e.g. Google Analytics). These collect information in an aggregated, anonymised way where possible.
• Marketing cookies — used to deliver relevant content and measure the effectiveness of our campaigns. These are only set with your consent.

3. Third-party cookies

Some cookies are set by third-party services that appear on our pages, such as analytics providers, embedded maps, videos and social media platforms. These third parties have their own privacy and cookie policies, which we encourage you to review.

4. Managing your cookies

When you first visit our Site, you can accept or decline non-essential cookies through our cookie banner. You can also change your preferences at any time, or manage and delete cookies through your browser settings. Please note that disabling certain cookies may affect how the Site functions.

5. Changes to this Cookies Policy

We may update this Cookies Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

6. Contact

For questions about our use of cookies, contact us at ttcyclingseries@feelosophy.gr.